Overview:  

At Oldendorff, we carry 320 million tons of bulk and unitized cargo worldwide, with 14,000 port calls annually across 125 countries. Operating an average of 700 chartered and owned ships, we value adaptability, reliability, and team spirit in a rapidly changing international setting. We seek an organized, hands-on, and service-oriented Administration Manager to join our multicultural Singapore team, supporting office-related functions and administration projects from A to Z. 

Key Responsibilities:

• Oversee the planning and ordering of corporate merchandise to ensure we have the right items.
• Support with various office operations (seating arrangements, mobile phone plans, lunch services, business card requests and courier services).

• Track office assets to ensure they are well-maintained and support a smooth work environment.
• Assist new joiners and employees with any administrative inquiries or requirements. 
• Manage office bill processing, ensuring accurate records and timely payments within budget.
• Build and maintain positive relationships with tenants through effective contract management and prompt responses.
• Foster strong relationships with vendors and suppliers, including managing contract negotiations and performance evaluations. 
• Assist with office maintenance activities to ensure compliance with safety standards and operational efficiency. 
• Track expenses and prepare reports to provide insights into spending, ensuring adherence to budget.
• Oversee operations of bunker apartments, managing maintenance and tenant communications effectively.
• Manage warehouse inventory by monitoring stock levels and organizing storage for efficient order fulfillment.
• Assist with onboarding and offboarding processes in close collaboration with HR and Travel Desk
• Assist with planning and managing events ensuring all administrative aspects are handled effectively. 
• Provide backup support for the Singapore administration team as required. 
• Be available for after-hours or weekend maintenance work when necessary. 

Requirements:

• Service-oriented, approachable, and willing to go the extra mile 

• Strong team player with effective communication and interpersonal skills 

• Previous experience in office or administrative roles.  

• Comfortable speaking and writing in English. 

• Familiar with Excel, Word, and Microsoft 365. 

• Able to think on your feet, multitask, proactive and handle pressure with ease 

• Experience in event organization is an advantage